Functions of NDD Print Agent

Now let's learn how to use NDD Print Agent and its features. Just click on the feature you want to learn about in the list below to be taken to its description:

1. Viewing dimensions

2. Print settings and restrictions

3. Authentication for printing

4. Document retention

5. Contingency

6. Print purpose

7. Print mark

8. Cost reduction

9. Changing the document title

10. Print redirection

1. Viewing Quotas

You can view your quotas by clicking the NDD Print Agent icon, which is located in the system tray.

• Corporate: Refers to the print credits allocated for corporate printing.

• Personal: Refers to the print credits allocated for personal printing.

• Credit Units:

  • Page-based credits: In this case, your credits will be deducted based on the number of pages printed.

  • Quotas by color: In this case, your quota will be deducted based on the number of pages printed, both black-and-white and color.

  • Quotas by value: In this case, your quota will be deducted based on the total cost of the print job.

• Total balance: Refers to the amount/balance of available quotas.

Summary table on quotas:

2. Printing and Restrictions

Printing Blocked (No Printing)

Printing may be blocked in three situations:

1. When there are insufficient print quota credits, and the behavior is set to “Blocking Quotas.”

2. When the printer communication port is configured incorrectly

3. When a blocking policy is configured

Printing with a Warning

The print job will proceed, but a warning alert will be sent. Alerts may occur in three situations:

1. Insufficient credits (informative quotas): When there are insufficient print quota credits and the behavior is configured as Informative quotas.

2. Quotas nearing the limit: When your quotas are approaching the limit configured for the user.

3. Restriction policy configured: When a restriction policy is configured for the user.

Printing with restrictions

Printing restrictions occur whenever a document falls under a restrictive policy. Printing restrictions are treated as an alert; therefore, even if restrictions apply, the document can still be printed.

Summary table of restrictions:

3. Authentication for printing

In this case, when you request a printout, a login screen will appear, which can be configured in two ways:

• Username and password authentication

• PIN authentication

4. Document Hold

When document hold is enabled, a screen with the Hold option will appear when you request a print job. This hold allows the document to be printed later by securely releasing it at print terminals or printers.

5. Fallback

In cases where the NDD Print Agent does not have access to the NDD Print Releaser server, the NDD Print Agent for macOS may offer two fallback options:

1. Offline Releaser: You can print only on the device selected at the time of printing.

2. Fallback Printer Cache: You can select one of the devices that has recently sent a print job.

6. Print Purpose

This option allows you to specify, at the time of printing, whether the document is for business or personal use.

1. Business: In this case, you may be prompted to select the account/project/process to which this document should be assigned; you must select it before printing.

2. Personal: In this case, the printouts will be recorded for personal use.

7. Print watermark

A print watermark is a stamp applied to a printed document. This watermark is printed in the corner of the document and can be of two types:

1. Text-based print watermark: In this case, additional data can be printed on each page, such as: user name, domain, print date and time, computer name, etc. This will depend on the configuration set by the system administrator.

2. Watermark with tracking code: In this case, a code will be inserted on each printed page. This code will allow the user’s data who performed the print, as well as information about the printed job, to be viewed by tracking the inserted code.

8. Cost Reduction

This involves converting color prints to black-and-white and single-sided prints to double-sided. There are two ways to perform these conversions:

1. Manual conversion: In this case, the available conversion options for your document will be displayed. You can choose whether or not to apply them.

2. Automatic conversion: In this case, the available conversions will be displayed, and those applicable to your print document will be enabled. In this case, you cannot disable them; that is, when printing, the conversions to the cost-reduction settings will be performed automatically.

9. Change Document Title

Allows you to modify the document title at the time of printing. Once the change is made, the new title will appear in NDD Print Portal 360 reports.

10. Print Redirection

When a print job is sent, the NDD Print Agent will display a pop-up with the message “Connecting to printer [printer name]”. If the connection takes longer than 15 seconds, a new pop-up will appear, allowing you to select a different printer to send the job to.